Karma Co-operative Annual General Meeting
Monday, October 18, 2021, 6:45pm – 9:00pm
Registration in advance Please click HERE to register!
Virtual AGM via Zoom
September 29, 2021
Members of Karma,
This is the official notice of our forthcoming Annual General Meeting. The agenda for our AGM this year includes our usual financial reports, a report from our General Manager, a report from the Board, reports from Karma committees, elections of new Board members and 2 Bylaw changes (concerning gender-neutral pronouns and Directors Vacation of Office).
● In order to be eligible to vote at the AGM, your membership fees need to be paid up to October 1, 2021. Overdue membership fees can be paid at the store before the AGM by October 12, 2021.
● Each voting member will require their own device connecting to Zoom in order to vote, whether that is a smartphone (app required, not dial-in), computer or tablet. All members wishing to vote need to download the app in advance, go to https://zoom.us/download
We are seeking candidates for election to the Board of Directors.
This year we have 4 continuing directors, and 6 vacancies. To successfully lead our organization, the board needs a full complement of 10 members. If you are interested or for more information, please contact Andrea Dawber at president@karmacoop.org .
AGM booklet will be available at the store in hard copy format and on the website as a PDF here.
The booklet will contain:
● The agenda (as included in this notice),
● The minutes of the 2020 AGM,
● The most recent audited financial statements,
● The Board’s, Treasurer’s, and General Manager’s written reports,
● Reports from the committees,
● Proposed Bylaw changes.
Sincerely,
Karma Co-op Board of Directors
Agenda
6:45 Fun + Games!
7:00 Call to order, Introductions.
7:05 Approval of the Agenda, Approval of the Minutes of the 2020 Annual General Meeting.
7:15 Treasurer’s report and Auditor’s report.
7:25 Discussion of the two reports.
7:35 Motions to approve the 2020 Financial Statements and to appoint the Auditor for 2021-2022.
7:40 Board report, discussion and motion to receive the Board Report.
7:50 General Manager’s report, discussion and motion to receive the GM’s report
8:00 Review of election procedures.
8:05 Nominations for 5 two-year terms, introductions and ballot, if necessary.
8:15 Electronic voting.
8:20 Committee reports and discussion ensuing.
8:30 Motion to approve changes to the Bylaw to incorporate use of gender-neutral pronouns, as approved by the Board of Directors, March 10, 2021.
8:35 Motion to approve change to the Bylaw concerning Director’s Vacation of Office, as approved by the Board of Directors, September 13, 2021.
8:45 Announcement of results of election for two-year terms.
8:50 Nominations for one-year term Board positions, introductions, ballot and voting, if required.
8:55 Announcement of winners of the election.
9:00 Adjournment.
Karma Co-op’s AGM is being delivered virtually this year, so please register in
advance. Please click HERE to register!
AGM booklet will be available at the store in hard copy format and on the website as a PDF here.